Tech Stack Audit: How to Find $30k+ in Annual Savings

If you can't list every SaaS tool your business pays for, what each one costs, and how many people actually use it, you need a tech stack audit. This isn't optional housekeeping. It's a financial exercise, and it pays.

Step 1: Build a complete inventory. Pull subscription data from your accounting system, credit card statements, and IT admin consoles. Include everything: project management, communication, CRM, analytics, design, HR, finance. Most businesses discover 20–40% more tools than they expected.

Step 2: Map utilisation. For each tool, document: how many licenses are paid for, how many people actively use it, which features are actually used, and whether the tool has overlap with another. Ask team leads directly. Dashboard login data tells part of the story, but actual usage patterns tell the rest.

Step 3: Map integrations and data flows. Draw how data moves between systems. Where are the manual steps? Where do people export from one tool and import to another? These manual bridges are both cost centres and error sources.

Step 4: Score and prioritise. For each tool, assign a keep/merge/replace/kill recommendation. The quick wins are tools that duplicate functionality (kill the more expensive one), tools with <30% utilisation (downgrade or replace), and integrations that require manual intervention (automate or consolidate).